We are moving offices and I’m losing my own desk. How will it be?
A change in work environments can be unsettling, especially when you have been used to having everything on your desk around you. We all need our own personal space; that is why at Hotbox we have designed products with the individual in mind. With Hotbox, you can still take your personal items along with you - your tools just need to be portable.
Sometimes, looking at all the things on your desk helps you to see the objects you no longer need. Getting rid of excess items will help your productivity and your organisation – a win-win situation.
And what about having a place to put my things? Where will that be?
You will be given a locker, which is essentially a basecamp to keep your things secure. For some it will become a black hole where things are forgotten about, but for others lockers are a key organisational tool which helps them to prepare for work.
Taking things from your locker to your desk for the entire day takes a lot of organisation – you want to avoid leaving anything behind. It might be good exercise to walk to and from your locker 10 times a day, but it is not the most productive task. Instead, form a plan, pack everything up and make one trip.
I’m nervous about losing my desk as I have photos of my kids pinned up. I really don’t want to lose them if I go to another location?
Having your personal things around you at work makes you a happier person. When you feel happier, you work better. In most companies, staff wellbeing is high up on the productivity agenda, so when I design I’m always keen to make sure I create pieces so people can personalise their spaces.
But how do you do this when you’re in a new location each day? Simply design products which enable people to take their things with them. Then spaces can be personalised wherever you are.
I am a facilities manager and our company is moving to agile working. What does this mean?
Agile working is where individual employees are not assigned to a particular workstation; they have the freedom to select where they work each day. But just because workspaces can vary does not mean they lack purpose.
Employees might choose to work in a coffee house because they need an ambient location to focus in, others might want a more social setting when collaborating with colleagues. The crucial thing is to ensure employees have the tools to work – and this is what Hotbox offers.
As a facilities or office manager, what do I need to do to get the most out of an agile-working workplace?
The key to making a successful transition to this workplace is to put employee’s personal needs first. Some may find it difficult to give up their permanent desk so it is important to offer support during this stage.
Going forward, employees will require objects to store and carry personal possessions, especially if some like the idea of working in different locations each day. Take time to consider what you give your employees, as it will speak volumes about what kind of company you are and how you feel about your workforce.
How can organisations introduce a clear desk policy?
A clear desk policy is great in organised working environments; however, problems can occur if people have bad habits. The main one is beach towelling where employees set up their workstation and leave their items there all day whilst they work in other areas.
To prevent this, you need to make clearing away as efficient as possible so employees can still feel organised when packing their stuff away in good time. The average time wasted per day in setting and clearing can be 20 minutes - a lot of time if you add that up for every day and every employee.